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Claiming Your Grant
How to make a claim
We recommend submitting claims on a quarterly basis against the actual expenditure defrayed.
If you are ready to claim an instalment of your grant as detailed in your Offer Letter, please contact your Monitoring Officer (details below) who will have written to you when you accepted the grant.
The Business Grants Monitoring Team can be contacted as follows:
- Louise Lubke Cuss, Manager, Business Grants Monitoring Team, tel: 01276 607301
- Chris Austin, Monitoring Officer, tel: 01276 608533
- Clare Johnson, Monitoring Officer, tel: 01276 608537
- Lidia Kalka, Monitoring Officer, tel: 01276 607305
Your Monitoring Officer will provide details of the information which should be submitted with your claim form. As a guide the information requested is usually:
- Completed and signed claim form
- Progress report and Gantt Chart
- Itemised list of every single item of expenditure being claimed for using the cost headings of the offer letter (this is an audit requirement)
- Invoice copies for all items over £100
- Timesheets showing calculation of staff pay
- Latest audited/annual accounts, unless already provided, and management accounts if the full accounts are more than 3 months old
- Independent Accountants report*
* The independent accountants report is required for Research, Development and Exceptional projects as follows:
Micro – not required at any stage
Research – final claim only (to cover full project expenditure)
Development and Exceptional – First and final (final to cover all expenditure since the first claim)
